Background information about the job or company (e.g., role context, company overview)

The Digital Systems & Data Management Analyst is a critical position responsible for strengthening the Group’s internal digital infrastructure, advancing the development of a centralized project database, and serving as the primary coordination point for AFCEN-related project execution, tracking, and reporting. This role is ideal for a highly organised, agile, and technology-driven individual skilled in workflow optimization, data architecture, digital documentation systems, and stakeholder communication.

Responsibilities or duties

1. EDMS & Group database management system (GDMS) development & administration

Objective: Build, maintain, and continuously optimise the Group’s unified digital database platform as the single source for all project-related data.

Key responsibilities:

• Work with an external provider and lead internal efforts to design and architecture of the GDMS, including database schema, hierarchy, data rules, and access management.


• Configure digital filing frameworks, ensuring accuracy, version control, and real-time accessibility of records.


• Administer user permissions, digital security, and data confidentiality protocols.


• Establish and enforce metadata standards for file naming, indexing, and categorisation.


• Conduct structured database audits and integrity checks.

KPIs:

• EDMS & GDMS uptime & accessibility: 99% system reliability


• Digital record retrieval speed: that support project execution, cross-team collaboration, IT-based monitoring, and data-driven decision-making.

Key responsibilities:

• Evaluate and recommend digital solutions: project management platforms, workflow tools, dashboards, analytics, document automation.


• Manage implementation, onboarding, and staff training.


• Develop automated reminders, digital trackers, and notification systems.


• Implement structured data intelligence features: tagging, cross-referencing, search automation.

KPIs:

• Number of new digital systems/tools successfully rolled-out


• Workflow cycle time improvement: ≥10% yearly efficiency gain (aligned with original process-efficiency KPIs)

Qualifications or requirements (e.g., education, skills)

Required:

• Bachelor’s degree in IT, Information Systems, Project Management, business or related field.


• Minimum 2 years’ experience in data or systems administration, IT project coordination, or technical project support.


• Deep proficiency in digital tools, database systems, cloud storage solutions, and information management platforms.


• Exceptional organisational skills, detail orientation, and ability to manage structured data at scale.


• Analytical ………………..

Preferred:

• Experience with technical assistance or donor-supported initiatives.


• Knowledge of infrastructure or regulatory environments.


• Demonstrated experience in digitising and optimising workflows.


• Ability to interpret project documentation, technical files, and contracts.

• Work with an external provider and lead internal efforts to design and architecture of the GDMS, including database schema, hierarchy, data rules, and access management.


• Configure digital filing frameworks, ensuring accuracy, version control, and real-time accessibility of records.


• Administer user permissions, digital security, and data confidentiality protocols.


• Establish and enforce metadata standards for file naming, indexing, and categorisation.


• Conduct structured database audits and integrity checks.


• Evaluate and recommend digital solutions: project management platforms, workflow tools, dashboards, analytics, document automation.


• Manage implementation, onboarding, and staff training.


• Develop automated reminders, digital trackers, and notification systems.


• Implement structured data intelligence features: tagging, cross-referencing, search automation.

• Deep proficiency in digital tools, database systems, cloud storage solutions, and information management platforms.


• Exceptional organisational skills, detail orientation, and ability to manage structured data at scale.


• Analytical


• Ability to interpret project documentation, technical files, and contracts.

• Bachelor’s degree in IT, Information Systems, Project Management, business or related field.


• Minimum 2 years’ experience in data or systems administration, IT project coordination, or technical project support.


• Experience with technical assistance or donor-supported initiatives.


• Knowledge of infrastructure or regulatory environments.


• Demonstrated experience in digitising and optimising workflows.