Facilities Officer job at I&M


Facilities Officer
2025-08-25T18:02:26+00:00
I&M
https://cdn.greatugandajobs.com/jsjobsdata/data/employer/comp_3675/logo/I&M%20Bank.png
FULL_TIME
 
uganda
Kampala
00256
Uganda
Finance
Management
UGX
 
MONTH
2025-08-31T17:00:00+00:00
 
Uganda
8

Key Responsibilities


  • Facilities Management:
  • Oversee the management and maintenance of the bank's facilities, ensuring they are safe, clean, and functional.
  • Ensure all utilities (electricity, water, HVAC) are operational and resolve any facility-related issues promptly.
  • Coordinate the timely renewal of building leases and manage the allocation of office space.
  • Developing facilities related budgets and oversees leasing contracts
  • Ensuring that bank premises and equipment meet minimum requirements.
  • Making sure all safety equipment such as fire detections are in excellent operational state
  • Overseeing third party service contracts including cleaning service providers and others and directs preventive maintenance procedures for all facilities.
  • Making sure that all office buildings, parking lots, store areas, grounds and equipment are well maintained and in optimal working conditions.
  • Execution of the asset verification exercise as per the laid down policy and prepare reports with remedies for areas of improvement and ensure they are addressed.
  • Tracking asset movements and ensure that all bank assets are in their appropriate places of deployment and in the event of redeployment process documents to facilitate redeployment.
  • Managing office space planning to ensure that the facility layout will accommodate present and future needs.
  • Conducting periodic inspections of facilities, carrying out needs assessment and implementing improvements in operations as appropriately as per the Occupational Health and Safety guidelines.
  • Carrying out period testing of all installed health and safety equipment and make reports of the same with recommendations example fire alarm among others
  • Ensures facility operations are in compliance with established health and safety procedures
  • Compiling and producing reports for senior management.

     Budget and Reporting:

  • Prepare and manage the facilities budget, ensuring cost-effective use of resources.
  • Provide regular reports on facilities activities.
  • Recommend improvements and cost-saving measures.


      Compliance and Risk Management:

  •  Ensure all activities within the facilities comply with internal policies, banking regulations, and health and safety standards.
  • Address any risks or compliance issues promptly and report them to Manager Administration.

      Financial Responsibility

  • Facilities Budget Management
  • Cost Control
  • Financial Reporting
  • Vendor Management

    

      Educational Requirements

  • Bachelor’s degree in business administration or a related field.
  • Facilities certification is added advantage.

   

Work Experience

  • A minimum of 2 years of experience in Facilities Management in reputable organization.
  • Strong understanding of facilities management.
  • Communication, and interpersonal skills.
  • Ability to manage multiple tasks and priorities effectively.
  • Proficiency in Microsoft Office Suite and other relevant software

    Key Required Competencies & Skills

  • Health and safety skills
  • First aid skills
  • Reporting skills
  • Communication skills
  • Evacuation skills
  • Knowledge of health and safety regulations related to office facilities.

  Behavioral Competencies

  • High attention to detail and accuracy.
  • Strong integrity and trustworthiness.
  • Proactive and timely in communication and execution.
  • Demonstrates good team coordination.
  • Strong commitment to compliance and operational risk mitigation.
 
 
 
bachelor degree
24
JOB-68aca532d9729

Vacancy title:
Facilities Officer

[Type: FULL_TIME, Industry: Finance, Category: Management]

Jobs at:
I&M

Deadline of this Job:
Sunday, August 31 2025

Duty Station:
uganda | Kampala | Uganda

Summary
Date Posted: Monday, August 25 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Key Responsibilities


  • Facilities Management:
  • Oversee the management and maintenance of the bank's facilities, ensuring they are safe, clean, and functional.
  • Ensure all utilities (electricity, water, HVAC) are operational and resolve any facility-related issues promptly.
  • Coordinate the timely renewal of building leases and manage the allocation of office space.
  • Developing facilities related budgets and oversees leasing contracts
  • Ensuring that bank premises and equipment meet minimum requirements.
  • Making sure all safety equipment such as fire detections are in excellent operational state
  • Overseeing third party service contracts including cleaning service providers and others and directs preventive maintenance procedures for all facilities.
  • Making sure that all office buildings, parking lots, store areas, grounds and equipment are well maintained and in optimal working conditions.
  • Execution of the asset verification exercise as per the laid down policy and prepare reports with remedies for areas of improvement and ensure they are addressed.
  • Tracking asset movements and ensure that all bank assets are in their appropriate places of deployment and in the event of redeployment process documents to facilitate redeployment.
  • Managing office space planning to ensure that the facility layout will accommodate present and future needs.
  • Conducting periodic inspections of facilities, carrying out needs assessment and implementing improvements in operations as appropriately as per the Occupational Health and Safety guidelines.
  • Carrying out period testing of all installed health and safety equipment and make reports of the same with recommendations example fire alarm among others
  • Ensures facility operations are in compliance with established health and safety procedures
  • Compiling and producing reports for senior management.

     Budget and Reporting:

  • Prepare and manage the facilities budget, ensuring cost-effective use of resources.
  • Provide regular reports on facilities activities.
  • Recommend improvements and cost-saving measures.


      Compliance and Risk Management:

  •  Ensure all activities within the facilities comply with internal policies, banking regulations, and health and safety standards.
  • Address any risks or compliance issues promptly and report them to Manager Administration.

      Financial Responsibility

  • Facilities Budget Management
  • Cost Control
  • Financial Reporting
  • Vendor Management

    

      Educational Requirements

  • Bachelor’s degree in business administration or a related field.
  • Facilities certification is added advantage.

   

Work Experience

  • A minimum of 2 years of experience in Facilities Management in reputable organization.
  • Strong understanding of facilities management.
  • Communication, and interpersonal skills.
  • Ability to manage multiple tasks and priorities effectively.
  • Proficiency in Microsoft Office Suite and other relevant software

    Key Required Competencies & Skills

  • Health and safety skills
  • First aid skills
  • Reporting skills
  • Communication skills
  • Evacuation skills
  • Knowledge of health and safety regulations related to office facilities.

  Behavioral Competencies

  • High attention to detail and accuracy.
  • Strong integrity and trustworthiness.
  • Proactive and timely in communication and execution.
  • Demonstrates good team coordination.
  • Strong commitment to compliance and operational risk mitigation.

 

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure

If you are qualified and seeking an exciting new challenge, please apply via https://imbank.bamboohr.com/careers/769

 

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