Accounting Officer job at Q-Sourcing

Job Purpose:

To support the finance and administrative functions of Asli Foods UG Ltd by ensuring accurate financial recording, efficient office operations, and compliance with local statutory requirements. The position plays a key role in enabling operational excellence, procurement accountability, and efficient support services in line with the company’s objectives.

1. Accounting Duties

• Prepare and maintain day-to-day financial records including posting of accounting transactions in the ledgers, bank reconciliations, and journals.
• Prepare monthly financial reports and submit them to the country manager.
• Monitor, record, and report on company assets, stock, and petty cash movements.
• Ensure compliance with Ugandan tax and statutory requirements including PAYE, NSSF, WHT, SDL, and other remittances.
• Assist in annual budget preparation and variance analysis.
• Support external audit and tax filing requirements in coordination with the country manager.
• Monitor and reconcile intercompany transactions with the affiliate companies.
• Ensure all transactions are recorded in the general ledger promptly and accurately, and that the ledger is periodically reviewed for errors.
• Perform Bank accounts, accounts receivable, accounts payable, and other relevant reconciliations regularly, and ensure discrepancies are investigated and resolved promptly.
• Ensure cash disbursements are supported by appropriate documentation (i.e., invoices, receipts) and duly approved.
• Ensure vendor invoices are properly matched with purchase orders and delivery copies before payment is made.
• Establish procedures for managing accounts receivable, including the timely follow-up of overdue accounts and write-off and ensure they are followed.
• Ensure payroll is authorized by the appropriate personnel and is supported by timesheets, attendance records, and other proof of work performed.
• Ensure payroll taxes and employee benefits are withheld correctly, and remittances are made on time.
• Ensure employee expenses (e.g., travel, meals) are authorized, supported by receipts, and consistent with company policy.
• Ensure inventory is regularly counted and reconciled with system records. Controls are placed to prevent pilferage.
• Ensure fixed assets are properly tagged, recorded, and tracked. Physical inventories counting of assets conducted.
• Ensure depreciation and amortization schedules are correct and in compliance with IAS standard.
• Ensure fixed assets register is updated and reconciled to the system register.
• Ensure tax obligations are paid on time and in full.

2. Administrative Duties

• Oversee daily office operations including supplies, utilities, and vendor management.
• Coordinate employee records management and support HR functions such as leave tracking, onboarding, and payroll support.
• Maintain company licenses, insurance, and legal compliance documentation.
• Manage administrative support for logistics and warehousing operations in collaboration with operations teams.
• Liaise with external service providers, regulatory agencies, and local authorities on administrative matters.

3. Procurement & Operational Support

• Assist in reviewing LPOs, supplier contracts, and procurement documentation to ensure compliance with internal policies.
• Track deliveries and inventory levels in conjunction with warehouse officers and field buyers.
• Support implementation of internal controls and recommend process improvements.

Requirements

Minimum Qualifications and Experience:

• Accountancy Qualifications e.g. bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Proficiency in accounting software (e.g., SAP, QuickBooks, Sage, or ERP systems).
• Sound knowledge of Ugandan labour, tax, and company laws.
• Strong Excel and data management skills.

Key Competencies:

• High level of integrity and confidentiality
• Excellent organizational and multitasking skills
• Attention to detail and analytical thinking
• Ability to work independently and under minimal supervision
• Problem-solving and proactive attitude

• Prepare and maintain day-to-day financial records including posting of accounting transactions in the ledgers, bank reconciliations, and journals.
• Prepare monthly financial reports and submit them to the country manager.
• Monitor, record, and report on company assets, stock, and petty cash movements.
• Ensure compliance with Ugandan tax and statutory requirements including PAYE, NSSF, WHT, SDL, and other remittances.
• Assist in annual budget preparation and variance analysis.
• Support external audit and tax filing requirements in coordination with the country manager.
• Monitor and reconcile intercompany transactions with the affiliate companies.
• Ensure all transactions are recorded in the general ledger promptly and accurately, and that the ledger is periodically reviewed for errors.
• Perform Bank accounts, accounts receivable, accounts payable, and other relevant reconciliations regularly, and ensure discrepancies are investigated and resolved promptly.
• Ensure cash disbursements are supported by appropriate documentation (i.e., invoices, receipts) and duly approved.
• Ensure vendor invoices are properly matched with purchase orders and delivery copies before payment is made.
• Establish procedures for managing accounts receivable, including the timely follow-up of overdue accounts and write-off and ensure they are followed.
• Ensure payroll is authorized by the appropriate personnel and is supported by timesheets, attendance records, and other proof of work performed.
• Ensure payroll taxes and employee benefits are withheld correctly, and remittances are made on time.
• Ensure employee expenses (e.g., travel, meals) are authorized, supported by receipts, and consistent with company policy.
• Ensure inventory is regularly counted and reconciled with system records. Controls are placed to prevent pilferage.
• Ensure fixed assets are properly tagged, recorded, and tracked. Physical inventories counting of assets conducted.
• Ensure depreciation and amortization schedules are correct and in compliance with IAS standard.
• Ensure fixed assets register is updated and reconciled to the system register.
• Ensure tax obligations are paid on time and in full.
• Oversee daily office operations including supplies, utilities, and vendor management.
• Coordinate employee records management and support HR functions such as leave tracking, onboarding, and payroll support.
• Maintain company licenses, insurance, and legal compliance documentation.
• Manage administrative support for logistics and warehousing operations in collaboration with operations teams.
• Liaise with external service providers, regulatory agencies, and local authorities on administrative matters.
• Assist in reviewing LPOs, supplier contracts, and procurement documentation to ensure compliance with internal policies.
• Track deliveries and inventory levels in conjunction with warehouse officers and field buyers.
• Support implementation of internal controls and recommend process improvements.

• Proficiency in accounting software (e.g., SAP, QuickBooks, Sage, or ERP systems).
• Strong Excel and data management skills.
• High level of integrity and confidentiality
• Excellent organizational and multitasking skills
• Attention to detail and analytical thinking
• Ability to work independently and under minimal supervision
• Problem-solving and proactive attitude

• Accountancy Qualifications e.g. bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Sound knowledge of Ugandan labour, tax, and company laws.